Owner Relations

Brookston Energy Inc.’s relationship with our interest owners is an integral part of our business. We understand how important your ownership is to you, and we believe that communication is critical to maintaining a good relationship. Our goal is to provide all owners with a high level of service. We are committed to answering inquiries in a professional, timely, and accurate manner.

Changes in Marital Status

If your name has changed due to marriage or divorce, please provide us with a copy of your marriage certificate or divorce decree (first page and signature pages). If your address has also changed, please provide your new address as well, using the address change form.

If the property has been divided by the divorce decree, the full decree is required and must be accompanied by a recorded conveyance document covering the property involved. Please see our important documents tab for a complete list of required documents to make the necessary changes to your account.

Address Changes

For your royalty checks to be issued timely by Brookston Energy, Inc. and delivered timely by the U.S. Postal Service, Brookston Energy, Inc. must be notified in writing of all changes of address as soon as possible. A postal forwarding order is insufficient and will result in royalty checks being returned to Brookston Energy, Inc. and your account suspended. 

Click here for an Address Change Form. Please be sure to include all owner numbers. Additionally, if the owner on record is listed as more than one individual, signature is required by each and every person listed.

Changes will be made effective as soon as possible upon receipt by Brookston Energy, Inc. However, changes must be received by Brookston Energy, Inc. by the last business day of the month to ensure the change for that month’s check.

Direct Deposit

We offer the opportunity for you to receive your revenue/royalty payment via direct deposit (electronic funds transfer). Owners enrolled in our Direct Deposit Program receive check detail in pdf format via the e-mail address they provide on the Direct Deposit form, NOT by US mail. Click here for an Direct Deposit Form.

FAQs

For any additional questions please see our FAQs or contact us directly.

Below is our important documents you can download, as well as a guide for ownership change.

When dealing with land and mineral rights, a change in ownership or owner status require updated title records. Owners should ensure they have the appropriate documentation, which is outlined below for each type of change in interest. Requirements may vary depending on the jurisdiction.

In addressing any ownership change situation, please note the following:

  • All payees are required to evidence a valid Social Security or Tax Identification number by IRS Form W9, or federal law requires tax withholding.
  • All documents related to a change of ownership must be filed of record in the county/parish where the property is located.
  • Laws of agency preclude us from providing forms for conveying real property interests. However, you may contact an attorney, Legal Aid Society or your local Bar Association for assistance in handling these matters.
  • Address changes cannot be handled by telephone. Complete the Change of Address form, located on the Important Forms page.
  • Retain your check detail for future reference.

SITUATION

DOCUMENT REQUIRED
   

NAME CHANGE - PERSONAL

Marriage

Copy of marriage certificate

Divorce

Copy of divorce decree reinstating maiden name or prior name

Legal Name Change

Court order evidencing name change
   

NAME CHANGE - COMPANY/CORPORATE, LLC

Merger/Name Change

Certificate of merger and tax ID number

LLC Name Change

Certificate evidencing name change

 

 

NAME CHANGE - TRUSTS/PARTNERSHIP CHANGE

Trust or Partnership is Created

Recorded conveyance of interest to the Trustee and/or Trust or Partnership
 

Trust or Partnership Agreement

Change of Trustee - Death

Recorded Instrument evidencing death of Trustee and appointment of Successor Trustee
 

Copy of Trust Agreement

Change of Trustee - Resignation

Recorded instruments evidencing Trustee resignation and appointment of Successor Trustee
 

Copy of Trust Agreement

Change of Trustee - Appointment (Original or Succession)

Copy of Trust Agreement or recorded Memorandum of Trust

Trust or Partnership is Terminated

Dissolution of Trust or Partnership
 

Conveyance to beneficiary or partners
   

DEATH OF CO-OWNER

Joint Tenant (with Rights of Survivorship)

Certified copy of Death Certificate of deceased joint tenant

Tenants by Entirety

Certified copy of Death Certificate of deceased joint tenant

Life Tenant

Certified copy of Death Certificate of deceased life tenant
 

Recorded instrument creating the life estate
 

Names, addresses and tax ID numbers of remaindermen

Tenant in Common

Pertinent "Death of Owner" documents described immediately below for deceased tenant in common
   

DEATH OF OWNER - OWNER DIED WITH A WILL (TESTATE)

Probate proceedings are filed in the state in which the property is located and are currently pending

Certified copy of Last Will and Testament
 

Certified copy of Order Admitting Will to Probate
 

Certified copy of Letters Testamentary

Probate proceedings were filed in the state in which property is located and are complete

Certified copy of Final Decree, Certificate of Transfer or other documentation evidencing final distribution of property by the Court

Probate proceedings have not been filed

Certified copy of Death Certificate
 

Certified copy of Last Will and Testament
 

Properly executed and recorded Affidavit of Heirship completed by disinterested party
   

DEATH OF OWNER - OWNER DIED WITHOUT A WILL(INTESTATE)

Probate proceedings are filed in the state in which the property is located and are currently pending

Certified copy of Death Certificate
 

Certified copy of Administration Proceedings

Probate proceedings were filed in the state in which the property is located and are complete

Certified copy of Final Decree, Certificate of Transfer or other documentation evidencing final distribution of property by the Court through laws of descent and distribution

Probate proceedings have not been filed

Certified copy of Death Certificate
 

Properly executed and recorded Affidavit of Heirship completed by a disinterested party
   

PURCHASE/SALE OF INTEREST

Purchase of Interest

Recorded conveyance evidencing acquisition of property

Sale of Interest

Recorded conveyance evidencing sale of property